Laws, Regulations & Annotations
Property Taxes Law Guide – Revision 2014
Additional Government Code Provisions
Provisions Relating to Recording of Documents
Chapter 6. Recorder
Article 3.5. Social Security Number Truncation Program*
(a) "Official record" means the permanent archival record of all instruments, papers, and notices as accepted for recording by a county recorder.
(b) "Public record" means a record that is in an electronic format and is an exact copy of an official record except that any social security number contained in the copied record is truncated. The public record shall have the same legal force and effect as the official record.
(c) "Truncate" means to redact the first five digits of a social security number.
(d) "Truncated social security number" means a social security number that displays only the last four digits of the number.
History.—Added by Stats. 2007, Ch. 627 (AB 1168), in effect January 1, 2008.
Note.—Section 10 of the Stats. 2007, Ch. 627 (AB 1186), provided that the Legislature finds and declares that Sections 2, 4, 5, and 8 of this act impose a limitation on the public's right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution. Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest: In order to protect against the risk of identity theft when government documents maintained by county recorders contain social security numbers, it is necessary to enact legislation that ensures the confidentiality of social security numbers.
Section 11 thereof provided that no reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this act, within the meaning of Section 17556 of the Government Code. However, if the Commission on State Mandates determines that this act contains other costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.
* Article 3.5 was added by Stats. 2007, Ch. 627 (AB 1168), in effect January 1, 2008.