It is the policy of the Board of Equalization (BOE) that information which can be identified with a particular person ("personally identifiable information") is only obtained through lawful means and that the collection, use, retention, disclosure, and destruction of such information is in compliance with state privacy laws.
Personally identifiable information is collected by the BOE for purposes of administering the tax and fee programs set forth in the Revenue and Taxation Code. Personally identifiable information regarding BOE employees is also collected, for purposes of personnel administration. When the BOE collects personally identifiable information, it provides the notice required by Civil Code section 1798.17 of the Information Practices Act which includes the purposes for which the information will be used. Any personally identifiable information that is collected must be relevant to the purpose for which it is collected.
Any subsequent use of personally identifiable information shall be limited to the fulfillment of purposes consistent with those purposes previously identified. Personally identifiable information shall not be disclosed, made available, or otherwise used for purposes other than those specified, without the consent of the subject of the information, or as authorized by law. As disclosed in the notice provided by the BOE in compliance with Civil Code section 1798.17, information collected by the BOE may be exchanged with or provided to other entities as authorized by law.
Information security awareness training is provided to all BOE employees. BOE employees and contractors are also required annually to review the pamphlet Information Security Requirements for Employees with Access to Confidential Information and to sign a Confidentiality Statement (BOE-4). Access to personally identifiable information is restricted to persons who have an appropriate business need for the information. Information and physical security policies and procedures are in place at the BOE to protect personally identifiable information from theft, unauthorized access, use, modification or disclosure. Internal review of BOE policies and procedures is conducted to ensure that adequate safeguards for information security are in place.
Questions regarding this policy should be directed to the Board of Equalization Disclosure Officer at 916-445-2918.